Employee exit / leaving request form

Please download and complete the form at the foot of this article.  When completed, please attach to your request ticket with authorisation from your cyber essential's / GDPR compliance officer or nominated member of staff.

About this form:

To ensure the security and privacy of your systems, we have implemented a streamlined process for controlling user access to your internal and external networks. Our employee exit form is a mandatory step designed to uphold our & your commitment to cybersecurity and compliance with global regulations, including Cyber Essentials and GDPR certifications.

Purpose: This form is essential to maintain and strengthen the security within your internal and external networks.  By completing this form, you are assisting us and your company in maintaining the highest standards of cybersecurity, protecting sensitive data, and complying with legal requirements related to data privacy.

Why is it necessary?

1. Cyber Essentials Compliance: Fox Technologies adheres to Cyber Essentials, a government-backed scheme that ensures organizations are protected against common cyber threats. By completing this form, you contribute directly to our compliance efforts, enhancing our overall security posture.

2. GDPR Certification: GDPR (General Data Protection Regulation) is a fundamental regulation governing data protection and privacy for all individuals within the European Union (EU) and the European Economic Area (EEA). Our adherence to GDPR standards is non-negotiable. This form aids us in managing user data responsibly and ethically, aligning with GDPR guidelines.

What information is required? The Employee exit request form will request specific details about the user's existing data, permissions and emails.  It will help us archive and share their existing company owned data as required, and separate their personal data for destruction in line with GDPR regulations and data retention policy.

Confidentiality and Security: Rest assured, all information provided in this form is treated with the utmost confidentiality. Fox Technologies employs rigorous security measures to safeguard the data you share with us. Your trust is paramount, and we are dedicated to maintaining the confidentiality and integrity of the information you provide.

Thank you for your cooperation in helping us maintain a secure and compliant digital environment. Your commitment to this process is invaluable in safeguarding our organization and the data we handle. If you have any questions or require assistance while filling out the form, please do not hesitate to contact our IT Support team.

Best regards,

Fox Technologies IT Support Team